AFFILIATED ACTIVITIES RULES AND GUIDELINES

Affiliate Meeting Approval Form

Any activity, event, or meeting that is held during the New York Valves™ 2026 (NYV™) conference that is targeted toward or includes any participants of NYV™ is considered an affiliated activity and must be approved by and fee paid to the Cardiovascular Research Foundation^® (CRF^®), the official sponsor of NYV™. Hotels and nearby venues will require proof of CRF^® approval before assigning meeting space.

Affiliate Meeting Application Fees

A one-time, nonrefundable application fee will apply to each meeting hosted during NYV™:

• Small Meeting (Less than 15 attendees)
  • Credit Price: $2,570
  • Cash Price: $2,500
• Large Meeting (15 or more attendees)
  • Credit Price: $3,085
  • Cash Price: $3,000

Affiliate Meeting Blackout Times

Affiliated activities involving 3 or more physician attendees may not be held during the following times (times are subject to change):

• Wednesday, June 24, 2026 - 7:00 AM-7:00 PM
• Thursday, June 25, 2026 - 7:00 AM-7:00 PM
• Friday, June 26, 2026 - 7:00 AM-3:40 PM

If your event or meeting occurs outside of official conference hours, including before and after official conference dates, an application for an affiliate request must be completed. Please note, there are limited hotels that are in close proximity to the Javits Convention Center - North.

Companies may conduct affiliated meetings at any venue upon approval of the application. Once approval is granted, the organization must work directly with the hotel/venue to make arrangements pertaining to the proposed meeting. All costs associated with the function (e.g., room rental, food, beverage, audiovisual equipment, and labor) are the responsibility of the affiliated activity sponsor.

Affiliate Meeting Guidelines

Organizations (commercial companies, not-for-profit groups, government agencies, etc.) that wish to hold meetings of any size or nature in any location during NYV™ that are targeted to NYV™ attendees must complete the appropriate applications for activity, be approved, and comply with the guidelines. Affiliated activity guidelines are subject to change.

• Access to the NYV™ 2026 approved promotional opportunities and attendee list is not permitted for promotion of affiliated activities.
• One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process.
• The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
• Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby.
• Affiliated activity decisions will be emailed approximately 1 week after submission.

To be approved, affiliated activities must:

• Support and be consistent with the scientific nature of NYV™
• Be directed to NYV™ participants (affiliated activity sponsors and participants must be NYV™ registrants)
• Not conflict with or detract from the official NYV™ scientific program (see blacked out times below)
• Be approved by CRF^®

Acceptable activities are:

• Scientific Advisory Board Meetings
• Scientific Investigator Meetings
• Advisory Board Meetings
• Committee Meetings
• Executive Meetings
• Specific Study (Investigator) Meetings
• Staff Meetings

In general, the following activities are not permitted in affiliated meeting space during NYV™:

• Scientific, educational, speaker-driven symposia or lectures not sponsored by NYV™
• Demonstrational or Hands-On Trainings
• Exhibits (commercial company and noncommercial company)
• Distribution of any promotional material (eg, fliers, room drops)
• Commercial banners

The guidelines are meant to provide guidance for affiliated activity sponsors or hosts. If you have any questions at all about whether your activity would be an affiliated activity requiring approval, contact Mariah Admire at [email protected].

Personnel Meetings During NYV™ Hours

Personnel meetings may be held at any time during NYV™ if attendance is limited to that organization’s representatives. Physician attendees are strictly prohibited from participating in these meetings. Violations of NYV™'s Affiliated Activities Rules and Guidelines will be reviewed and sanctions may be applied. Please see the Consequences for Noncompliance section for more information.

Important note: CRF^® requests that NYV™ faculty not commit to conflicting speaking engagements. NYV™ faculty responsibilities and obligations to the official program take precedence over all others speaking arrangements at the meeting. NYV™ faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.

Consequences for Noncompliance

If an affiliated activity is found to have violated the Guidelines for Affiliated Activities (above), the sponsoring organization, the supporting organization, and the organizer of the meeting may be prohibited from holding an affiliated activity at future CRF^® conferences, may have their current registration revoked, non-compliance may be subject to fines and damages, and could negatively impact the registration/status/attendance of those attending an unapproved affiliated activity. NYV™ faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.